|
|
General Information
Please read all of the following important information regarding the Spring 2012 Engineering Employment EXPO at the University of Illinois at Urbana-Champaign. It is each company’s responsibility to follow the guidelines as stated below. It is recommended that you print these guidelines as a quick reference.
The contents of this packet are arranged as follows:
I. Contact Information
II. Important Dates
III. Equipment Provided
IV. Daily Itinerary
V. Luncheon
VI. Interview Rooms
VII. Booklet Ads
VIII. Company Info Sessions
IX. Shipping Information
X. Parking
XI. Transportation
XII. Lodging
XIII. Corporate Social
XIV. Cancellations
XV. Billing
XVI. Alumni Reception
All questions concerning the Engineering Employment EXPO should be directed to Ana Lucuta and Henry Wolf (contact information listed below). The Spring and Fall Engineering Employment EXPO are both student-run events; therefore the EXPO Co-Directors will not be available at all hours of the work day (due to classes). Please excuse this inconvenience but understand that your questions and concerns will be answered promptly. (Note: E-mail is the most reliable contact method and will result in the quickest response)
EXPO Co-Directors: Ana Lucuta and Henry Wolf
Cell Phone: (217) 714-0934
Secondary Phone: (217) 244-3828
Fax: (217) 244-4974
E-mail: engr-expo@illinois.edu
Registration and Cancellations
November 11th, 2011 Registration Opens January 27th, 2012 Late Registration Deadline: Last day to register for Spring 2012 EXPO Note: A late registration fee applies* Note: No refunds will be provided for any cancellation requests received after 5pm CDT January 20th February 9th, 2012 Engineering Employment EXPO - Spring 2012
January 20th, 2012
Registration Deadline
Note: Any registrations received after this date are subject to a late registration fee*
Cancellation Deadline: Last day to cancel registration with full refund
Note: A cancellation fee (50% of registration costs) will be applied to all cancellation requests received after 5pm CDT January 6th
Late Cancellation Deadline: Only 50% of registration costs will be refunded
February 6th, 2012
Registration Fee Due
Note: Companies who have not paid by this date will incur a $200 penalty and may lose their reservation
*A $100 per table and $50 per rep late registration fee will be applied to all registrations received after 5pm CDT January 6th.
The cost of attending the fair is $600 per table per day. Companies may purchase up to two tables per day. Two representative may attend the fair for each table purchased. Additional representatives may attend for a cost of $50 per representative.
After completing registration, a confirmation email will be sent highlighting your company's registration details. You will be able to log in to your newly created account and edit information at your convenience.
General Due Dates
|
January 20th, 2012 |
Recommended deadline to make hotel reservations |
|
January 27th, 2012 |
Company advertisement for the Spring 2012 EXPO booklet due |
|
January 27th, 2012 |
Last day to register and guarantee appearance in the Spring 2012 EXPO booklet |
| January 30th-February 7th, 2012 |
Packages must arrive during these dates |
| February 6th, 2012 |
Registration Fee Due |
|
February 9th, 2012 |
Engineering Employment EXPO - Spring 2012 |
|
February 9th-10th, 2012 |
Interview room reservations available |
Each company receives the following:
6'x3' table(s) and 2 chairs per table as well as an electrical outlet at each table. Wireless Internet at the job fair is provided if requested during the registration process.
NOTE: No computing equipment will be provided by the EXPO Committee
|
8:30 am - 10:00 am** |
Registration and Set-up |
Illini Rooms A, B, & C |
|
10:00 am |
EXPO opens to students |
Illini Rooms A, B, & C |
|
11:30 am - 1:00 pm |
Lunch |
Illini Union Colonial Room |
|
4:00 pm |
EXPO ends |
Illini Rooms A, B, & C |
**Company representatives are asked to arrive at least one hour prior to the event on the day of the fair for registration and set up. Registration will be held at the entrance of the Illini Union Rooms A, B, and C in the Illini Union. The Illini Union is centrally located on Green St. Please refer to the Transportation Information section for more explicit details.
Lunch will be provided for all company representatives between 11:30 A.M. and 1:00 P.M. It will be served in the Colonial Room of the Illini Union, located adjacent to the career fair. Any committee members and volunteers can answer questions pertaining to lunch during the fair.
Note: The fair will remain open to students throughout the lunch period.
Interview rooms are provided for companies to interview prospective students on campus during the week of EXPO. Interview rooms may be requested during online registration.
- Morning rooms are from 8:30 am - 12 pm
- Afternoon rooms are form 1 pm - 4:30 pm
- Companies are allowed a maximum of 4 interview rooms per time-slot
- Interview rooms are given out based on space availability
- Interview room assignments will be announced two weeks prior to the EXPO by e-mail
Please direct all questions regarding interview rooms to the attention of Interview Rooms Coordinators at engr-expo@illinois.edu
VII. Student Booklet Advertisements
Each year the EXPO committee publishes a booklet prior to the event to inform students of the opportunities that will be available to them at EXPO. A description of each company will be included in the student booklet. These descriptions were filled out at the time of registration and will not be edited by the EXPO Committee. You may edit your Company Description in your profile. Half-page and full-page ads can be purchased at an additional cost. See table below for pricing information. Ads are due by January 27th, 2012.
IMPORTANT - These steps must be taken:
- Ad submissions should be e-mailed to the Publications Coordinator, Ron Meyer (meyer44@illinois.edu). Any questions or concerns should also be directed towards Ron.
- Ad submission e-mails must clearly specify "UIUC Engineering EXPO Spring 2012", and include company name and size of ad desired.
- Digital files should be submitted for all ads. Files can be formatted as PDF (preferred), GIF, JPEG, or TIFF.
- Digital files should be high-resolution (at least 300 dpi).
- Ad dimensions are given as width by height. For example, a half page ad is 8" wide and 5" high.
- Advertisement submissions must clearly include company name and size of ad desired.
|
Ad Size |
Cost |
| Half-page (8"x 5") | $100.00 |
|
Full-page (8"x 10") |
$200.00 |
|
Full Color Inside Front Cover* |
$500.00 |
|
Full color Inside Back Cover* |
$300.00 |
The dimensions above are given in horizontal length versus vertical length.
Ads will not be accepted if:
- They do not conform to the specified dimensions and specified types.
- They are not received by the specified deadline.
- Website/contact information
- Opportunities your company offers
- Pictures of projects
- Description of your company
For questions regarding ads, please contact: Ron Meyer at meyer44@illinois.edu
VIII. Company Information Sessions
Information sessions give your company an opportunity to present general information about your company and current opportunities to Illinois Engineering Students. The EXPO Committee has space reserved for information sessions each evening after the career fair in one hour time slots. Rosati's Pizza and soft drinks are provided at each session at no additional cost. If your company would like to hold an information session any evening of EXPO, please contact engr-expo@illinois.edu. Info sessions will be limited to the first companies that sign up.
Please ship your packages so that they arrive within our shipping window of January 30th through February 7th. The EXPO committee cannot guarantee the timely arrival of your packages if they are not received during this window and is not responsible for packages that are lost or stolen. In shipping packages, please affix the following label to your package.
PLEASE MAKE SURE YOU USE THE LABELS WE PROVIDED AS PART OF REGISTRATION FOR YOUR PACKAGES. It is important that you print out and attach a label to each package you are shipping. This will insure that all of your packages make it to your table in a timely manner.
Mail all packages to:
c/o Engineering Employment EXPO
For: Company Name
1401 W. Green Street
Urbana, IL 61801
Federal Express will be picking up packages directly from the Illini Union upon the conclusion of the fair. Bring your packaged items to be shipped to the registration desk at the end of the day. Each individual company is responsible for labeling their own packages. Labels will be provided. If you intend to use a carrier other than FedEx, your representatives are responsible for arranging for the pickup as well as taking care of any other details.
Once you obtain a pass, parking is available at parking spots that are bagged with "EXPO" logo inserts. Cars parked at spots marked “No Parking” or reserved for other events or companies will be towed at the owner’s expense.
Note that there will be no permanent parking available at the Illini Union.
See below for directions to the Illini Union.
XI. Transportation Information
- From the North/South: Take I-57 to I-74 East and exit Lincoln Avenue south
- From the East/West: Take I-74 and exit Lincoln Avenue south
To Illini Union:
- Take Lincoln Avenue to Green Street and take a right.
- The Union is located on the left-hand side with a circle drive. Please pull up and look for Expo signs/representatives for parking directions.
- A-1 Limousine Service (217) 352-3121
- Yellow Cab Company (217) 355-3553
By Air:
Willard Airport, located five miles south of campus, just off U.S. 45 is the closest airport to Champaign-Urbana.
Phone: (217) 244-8600
By Rail:
Amtrak station location is on 45 East University Avenue
Phone: (217) 352-5905
The I Hotel is the official hotel of the Engineering Employment EXPO. Located just south of Assembly Hall, the I Hotel and Conference Center is Champaign-Urbana’s only facility constructed to Four Diamond standards. Among RUSK products, 32” LCD TV’s, and iHome iPod docking stations, complimentary shuttling is available to/from any campus building, Willard Airport (CMI), and Illini Terminal for Greyhound and Amtrak transportation. The I Hotel is also home to one Zip Car, a fast and easy way to get to the Expo. All guests receive a choice of complimentary breakfast at our iCafé (Starbucks coffee/tea/soda and pastry) OR 50% off any breakfast entrée at Houlihan’s Restaurant. Houlihan’s is also open for lunch, dinner, and drinks.
To book your luxurious room at the Recruiters rate of $109 (standard rate is $149), please reference your invitation email for the code, or contact the EXPO Co-Directors at engr-expo@illinois.edu.
Other hotels in the Champaign-Urbana area are available as well. Please make hotel reservations once registration is complete to insure rooms for your company.
Please be aware that the latest possible date to cancel registration with a full refund is 5pm CDT January 20th. Cancellation requests received between January 20th and 27th will be refunded 50% of registration costs. If we are notified after 5pm CDT January 27th, payment will not be refunded.
A check written to the 'Engineering Employment EXPO' is the only accepted method of payment. We cannot accept credit cards or electronic fund transfers at this time. EXPO's Tax ID # or W-9 will be furnished upon request to registered companies only. All checks should be sent to the following address:
Engineering Employment EXPO
103C Engineering Hall, MC272
1308 W. Green St.
Urbana, IL 61801
You can contact ESAA at (esaa@engr.uiuc.edu) for more information.
Top
